Forms

Production Process Flowchart

An infographic overview of the PAC show production timeline and forms required, from pre-auditions to post-show. For more help with this resource, view a recorded walkthrough the flowchart from PAC Con 2024.

1/4
1/4
2/4
2/4
3/4
3/4
4/4
4/4

Download the Production Process Flowchart as a PDF here.

Listservs and Rosters

Following any audition cycles and Board transitions, update your contacts and Listserv Subscriptions. At least one subscriber is required, and for most items multiple members may subscribe.

  • At least one representative per group: Subscribe to the PAC Representatives listserv by sending an email to pac-exec@googlegroups.com requesting to be added to PACRep.
  • Keep your contacts updated by sending your Board roster and full membership roster to PAC-Exec and to your subcommittee chair.
  • Tech: Update the contacts for your 6 Week Meeting with the PAC Shop using the 6 Week Meeting Contact Form.
  • Re-register your group annually on PennClubs by following the instructions on the PennClubs FAQ page.
  • Treasurers of SAC-funded groups: subscribe to the SAC listserv by following the instructions on the SAC FAQ page. Request access to view and manage your budgets in SAC Online by following the instructions on the SAC Online Info Page.

Forms and Trainings

Fill out the following forms by the deadlines listed! Deadlines will depend on when your show is. The following items are mandatory for all PAC groups performing during the Fall 2024 Semester. 

  • Equity in Auditions Workshop – August 19, 2024. Groups may email smac.chair@gmail.com to access the session recording.
  • OSA’s Student Organization Summit – Registration required. August 26, 2024.
  • Recurring Monthly PAC GBMs and Subcommittee GBMs – dates will be shared via the PACRep listserv.
  • PAC Con – Registration required. September 26-27 and October 25, 2024.
  • 6 Week Meeting – must be completed 6 weeks before the Sunday your tech week begins. 
  • Space Share Meeting Scheduler – for groups splitting access to their venue with another performing arts group during tech week; due 5 weeks before the Sunday your tech week begins.
  • Fall 2024 Tech Rider – due 4 weeks before the Sunday your tech week begins.
  • Fall 2024 Show Form – due 3 weeks before the Sunday your tech week begins.
  • Fall 2024 Collaboration / Space Share Contract – due 3 weeks before the Sunday your tech week begins.
  • Fall 2024 Show Review Form – due the Saturday 2 weeks after your final show. 
Additional forms will be sent out to collect tech requests and event RSVPs via the PACRep listserv (see “Listservs and Rosters” above). Please ensure that at least one group member is subscribed, and that they forward all pertinent information to the rest of the group.
 

If you have any questions, please reach out to your subcommittee chair.

When is my form due?

Use this matrix to keep track of your form deadlines for the Fall 2024 Semester.
View Deadlines